Considerations when choosing a business printer

There are a few important factors to consider when choosing a reliable business printer. By considering these factors, you can ensure you have the features needed to be more productive and ensure your printer will last a long time.

1. Inkjet or laser printer

The first consideration is choosing the type of printer itself. Both inkjet printers and laser printers have different specifications that are suitable for different environments. laser Printer are the most popular choice for business environments due to their efficient features and design. When choosing a laser printer, the next choice is whether to go for a black and white (monochrome) laser printer or a color laser printer.

Almost all modern inkjet printers contain both black and colored ink, so this choice rarely comes up when choosing an inkjet printer. With laser printers, a black and white laser printer is sufficient if you only print texts, delivery notes or other documents for internal use. In this case, benefit from the convenience of only having to replace one toner cartridge. However, if you print in color or need to print external documents, it is better to choose a color laser printer or an inkjet printer.

Laser printers are generally good for printing a larger number of pages and for more frequent printing, making them the obvious choice for a busy office. The larger paper trays ensure you can load more paper so you can print more often without having to reload paper. Laser toners typically print a larger number of pages than ink cartridges before they need to be replaced, which also saves time.

2. Print speed

The print speed of inkjet printers is usually between 10 and 33 pages per minute, while for laser printers this figure usually varies between 20 and 40 pages per minute. For this reason, monochrome laser printers are typically preferred over inkjet printers in business environments where speed and efficiency are key. Laser printers, especially monochrome models, achieve the highest print speeds. However, there are differences in print speeds between models for both inkjet and laser printers. Because of this, it’s important to compare print speeds in printer specifications before making a decision.

3. Printing A4 or A3 size documents

Most printers print A4 size paper (and smaller), but there are many models that will allow you to print up to A3 size. Choosing an A4 or A3 printer depends on the type of documents you want to print. For example, you may need an A3 printer if you want to print posters, drawings, plans or charts. In addition, if you choose an A3 model, it makes sense to choose a printer with multiple paper trays. A4 and A3 paper is always ready for a print job.

4. Advanced time-saving printer features

There are many useful features geared towards productivity. One such feature is automatic two-sided printing for duplex printing. The advantage of double-sided printing is that the paper tray only needs to be refilled half as often as it would have been necessary. This is helpful to save time and increase productivity.

Another way to save time is to choose a printer with an ADF (Automatic Document Feeder). This saves you having to manually load the pages into the printer. It feeds an entire document at once and the printer scans each page without you having to manually spend time. This creates more time for the employees.

5. Ink or toner that will save you money

Before you make your final choice, it’s a good idea to look at the printing costs that come with the printer model you’ve chosen. It is important not only to look at the purchase price of the printer. You’ll save more in the long run by choosing a printer with a lower cost per page. This is determined by the cost of the toner or ink cartridge and the number of pages you can print with. These costs vary significantly between printer models, so it’s a good idea to check them in advance. You can also benefit from compatible brands like 123ink.ie that offer this offer printer toner at lower prices than the original printer brands and often have higher capacity cartridges.

By looking ahead at these features, you ensure you’re getting the best printer for high-volume, productive printing in your business. With lower ink or toner costs, you’ll save years after you buy the printer, especially as your department or business grows and prints more.

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