Would you like to reduce the printing costs in your startup? Here is how
It’s no secret that printing can be quite expensive, especially when you have to deal with numerous documents every day. Whether you work in the office or a small businesses that rely on their printers for labels and everything in between, here are just a few ways to cut your printing costs:
Buy multipacks and value packages
These contain all of the inks you need in one package, which usually reduces the total cost of your purchase. Individual inks can cost more if purchased separately, so buying all of them together is better value for money.
Opt for a laser printer
If you have a busy office, a laser printer might be your best option to save costs. Laser printers use toner, which creates images and text with microscopic particles of ink – this means that the cartridges in your laser printer usually go further than your usual range of inks. This is perfect if you are mainly printing black and white documents, as these are usually equipped with high capacity paper trays to not only print faster but also more efficiently.
Swap the brand for compatible ink and toner cartridges
Many ink and toner cartridge suppliers offer private label versions of the leading products. This means you can get a working cartridge that is compatible with your printer for a fraction of the price. Look for products that have a warranty that will protect your printer’s warranty in case something goes wrong. Some brands will not repair printers during the warranty period when cartridges from other manufacturers have been used.
Keep documents virtual where you can
Save documents as PDF instead of printing them. This not only reduces unnecessary printing and saves you money, but also increases the security of your sensitive documents. Storing them on a computer instead of printing them out makes you less likely to lose important data and can even password protect documents for added security. Keeping a virtual track of your documents is just as important as keeping one on paper, but maintaining an organized filing system is important. just like with physical documents.
Set a limit on prints
Encourage other people in your office to print only when absolutely necessary. This ensures that documents are not printed unnecessarily, which lowers overall costs and reduces waste. Business Insider advises that printer ink can be more expensive than the printer itself, so it pays to reduce printouts as much as possible. Implementing a printer budget in-house can be a great way to keep costs down. It gives you better insight into your employees’ printing habits.
Print in black and white only
Color ink can be expensive. So make sure everyone tries to print in black and white whenever possible, and save color prints for those moments that really need.
Print on both sides
Reduce the need to replace printer paper sooner by promoting two-sided printing. If everything can be squeezed onto a sheet of paper, the cost of materials is significantly reduced. This saves you a surprising amount of money. But it’s also a great way to implement greener practices in your business.
Be versed with the font you use
Some fonts require more ink than others. So if you want to reduce your printing costs, print documents in what are considered “economical” fonts. According to Small Business, Bonfire fonts like Garamond, Times New Roman, Century Gothic, and Courier are some of the most economical fonts to help reduce overall printing costs and ink consumption.
Are you ready to save pennies that could turn into pounds? Try these tips and enjoy cheaper, more efficient printing every day.